Write the brief that a reviewer would need

Specify the intended output, audience, site, activity and purpose before selecting source files. Identify who will review the draft and who has authority to approve it. A generic instruction such as 'write a safety procedure' leaves critical context unresolved. Describe the operating boundaries, relevant client requirements and known exclusions. If those details are not available, the first useful output may be a list of questions rather than a procedure.

Use sources with a known status

For each source, record its title, owner, version, approval status and relevance to the brief. Keep superseded drafts separate from current approved instructions. Confirm the right to use third-party materials and access licensed standards through authorised arrangements. Do not upload confidential or personal information to an AI service merely because it accepts files. Processing arrangements, permissions and data handling need to be agreed for the actual provider and client information involved.

Make gaps and conflicts visible

When two sources disagree, preserve the conflict for a responsible person to resolve. Do not ask a draft to conceal uncertainty by producing a confident compromise. Mark assumptions, unavailable evidence and points requiring specialist review. Ask reviewers to trace important statements to the approved sources and check whether the proposed wording fits the task. A polished paragraph can still contain an unsupported instruction, an outdated requirement or a control that cannot be implemented at the site.

Keep approval outside the drafting step

Treat the output as a draft until a competent person checks its applicability, risks, client requirements and evidence. Record review comments and revisions, then issue the approved version through the client's document-control process. A model score or a completed generation does not authorise safety-critical work, certify compliance or replace professional judgement. Automated generation and knowledge-base connections are outside this website's current release. Any assisted consulting work requires a separate agreed scope and approved handling of client sources.

This article is general information, not a substitute for a scoped assessment or regulated professional advice.

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